Optimizing Inventory Accuracy with WMSPilot

Case Study: Optimizing Inventory Accuracy with WMSPilot & Dynamics 365 Business Central

Client Challenge:
The client’s warehouse management faced persistent issues with inaccurate inventory data at storage locations. To maintain operational efficiency, identifying the root cause was crucial.

Solution – WMSPilot by Darbtek:
Darbtek developed WMSPilot, a handheld Android barcode scanning software designed to empower warehouse personnel in managing inventory seamlessly. The system provides a comprehensive suite of features, including receiving, stocking, picking, packing, printing shipping labels, and conducting inventory audits—all in one integrated solution.

Most importantly, WMSPilot operates in real time with Dynamics 365 Business Central, ensuring that every warehouse transaction—whether stock movements, item picking, inventory adjustments, or inventory count procedures—is instantly reflected within the ERP system. This seamless integration eliminates data discrepancies and enhances operational visibility.

Implementation & Customization:
For this specific case, WMSPilot was customized to meet the client's management needs by incorporating functionality to track employee activities throughout the day. Additionally, tailored reports were introduced within Dynamics 365 Business Central, offering warehouse supervisors insights into storage locations with inventory discrepancies and the corresponding responsible personnel. This facilitated targeted audit sampling to investigate discrepancies efficiently.

Moreover, WMSPilot’s inventory count functionality allowed warehouse teams to perform cycle counts and full inventory audits systematically. By scanning barcodes and verifying stock levels against real-time data in Dynamics 365 Business Central, discrepancies were detected and corrected instantly.

Outcome:
Within a week of system deployment, the root cause was identified: an employee was disregarding system instructions and retrieving items from convenient locations rather than the correct system-designated storage locations, leading to erroneous inventory records. With the real-time visibility provided by WMSPilot and Dynamics 365 Business Central, warehouse managers quickly pinpointed errors and took corrective action. The project was successfully completed within one week of the client’s request, and the issue was resolved two weeks post-implementation.

Conclusion:
Through WMSPilot’s seamless integration with Dynamics 365 Business Central, warehouse supervisors gained instant access to transaction data, enabling swift corrective measures to ensure inventory accuracy. The incorporation of inventory count functionality further strengthened warehouse operations, allowing for proactive stock management and error reduction. This case underscores the power of integrating smart warehouse solutions with real-time ERP synchronization to address human errors and streamline operations effectively.